Explanation:

This document details the steps required to Synchronize (Sync) Segments (Departments, GL Accounts, Projects, etc.) between Prendio and the Online Connectors (Quickbooks, NetSuite, Oracle, and MS Business Central). Syncing adds these segments defined in the ERP System to Prendio. In this example Quickbooks Online is used.


Note: This document does not detail the creation of GL Accounts, Projects, and Departments. In this procedure one of each of these segments is created and named in Prendio so that they can be mapped to the same segment in QBO.

Prerequisite:

The Prendio Accounts Payable role is required to complete this procedure.

Image Placeholder

1. If the Renew Connection is available but the Synch ERP button is grayed out, the connection with QBO needs to be renewed. Click on the Renew Connection to renew this connection.

2. If the Renew Connection is grayed out but the Synch ERP button is available, the connection with QBO is still available.

Notes:
The Synch ERP button will be available in the examples used in this document. The connection with QBO must be available when performing a Sync.
The NetSuite, Oracle, and MS Business Central Connectors do not need to Renew Connection.

Accounts Payable > GL Accounts > Prendio GL Account:

A GL Account (Account Expense) named Cafeteria was created earlier in QBO. A GL Account with the same name will be added to Prendio so that it can be mapped to this segment in QBO after the Sync.

Image Placeholder

3. Add GL Account was pressed to create a new GL Account.

4. The GL Account was named Cafeteria to match the name in QBO.

Accounts Payable > GL Accounts > ERP/Accounting:

Image Placeholder

5. The window notes the date and time of the last sync.

6. Synch ERP is pressed.

Image Placeholder

The Sync window opens, this window will automatically close when the sync is complete.

Accounts Payable > GL Accounts > Prendio GL Account:

Image Placeholder

7. Locate the Cafeteria GL Account created earlier and press the Edit (pencil) icon. 

Image Placeholder

8. Click on -- Select -- in the ERP Account pulldown menu.

Image Placeholder

9. In the ERP Account window Search field cafe is entered to locate the Cafeteria ERP name.

10. Cafeteria is then selected.

Image Placeholder

11. Cafeteria is now displayed below ERP Account.

12. Save is pressed.

Image Placeholder

13. The Prendio Name Cafeteria now displays as mapped to the ERP Map Cafeteria.

Note: Department(s) must be selected for that Department(s) to be available when selecting this GL Account in a new cart.

Accounts Payable > Projects > Prendio Projects:

A Project (Customer) named Catering was created earlier in QBO. A Project with the same name will be added to Prendio so that it can be mapped to this segment in QBO after the Sync.

Note: Projects is an optional segment in Prendio.

Image Placeholder

1. Add Project was pressed to create a new Project.

2. The GL Account was named Catering to match the name in QBO.

Accounts Payable > Projects > ERP Projects:

Image Placeholder

3. The window notes the date and time of the last sync.

4. Synch ERP is pressed.

Image Placeholder

The Sync window opens, this window will automatically close when the sync is complete.

Accounts Payable > Projects > Prendio Projects:

Image Placeholder

5. Locate the Catering Project created earlier and press the Edit (pencil) icon.

Image Placeholder

6. Click on -- Select -- in the ERP Account pulldown menu.

Image Placeholder

7. Catering is then selected.

Image Placeholder

8. Cafeteria is now displayed below ERP Account.

9. Save is pressed.

Image Placeholder

10. The Prendio Name Catering now displays as mapped to the ERP Map Catering.

Note: User(s) must be selected for the Project(s) for a project to be available for that user when creating a new cart.

Accounts Payable > Departments > Prendio Departments:

A Department (Class) named Lunch was created earlier in QBO. A Department with the same name will be added to Prendio so that it can be mapped to this segment in QBO after the Sync.

Image Placeholder

1. Add Department was pressed to create a new Department.

2. The Department was named Lunch to match the name in QBO.

Accounts Payable > Departments > ERP Departments:

Image Placeholder

3. The window notes the date and time of the last sync.

4. Synch ERP is pressed.

Image Placeholder

The Sync window opens, this window will automatically close when the sync is complete.

Accounts Payable > Departments> Prendio Departments:

Image Placeholder

5. Locate the Lunch Department created earlier and press the Edit (pencil) icon.

Image Placeholder

6. Click on -- Select -- in the ERP Account pulldown menu.

Image Placeholder

7. Lunch is then selected.

Image Placeholder

8. Cafeteria is now displayed below ERP Account.

9. Save is pressed.

Image Placeholder

10. The Prendio Name Lunch now displays as mapped to the ERP Map Lunch.

Note: User(s) must be selected for the Department(s) for a department to be available for that user when creating a new cart.

AP Management > AP Push:

Image Placeholder

An order was created using the GL Account, Project, and Department just created. This order was taken through the Prendio Workflow and is ready to be pushed to QBO for payment.