About This Document:
Prendio offers two different ways for for the Tax and Freight expenses to be pushed to your ERP System for payment. This document details both of these options.
How these expenses are handled is controlled by the Tax and Freight Assignment setting. The options are Distributed to Lines and Specific Accounts.
Accounts Payable > GL Accounts > Prendio GL Account:
1. Distributed to Lines is the Default setting. With this setting the Tax and Freight expenses will be combined and then distributed evenly among the line items on the Invoice. Example: If these expenses totaled $50.00 and there were 5 Line Items on the Invoice, $10.00 would be added to each Line Item.
2. Selecting Specific Accounts allows these expenses to be charged to individual GL Accounts.
3. A Tax and a Freight pulldown menu display allowing these expenses to be charged to Separate GL Accounts or the same GL Account.
The Tax and Freight Assignment can also be changed in AP Management > General > Accounting but since the GL Accounts are managed in Accounts Payable, this role is used here.
When Specific Accounts is selected, the Department, GL Account, and Project expenses will be handled as specified in the cart.
Multiple Department, GL Account, and Project Selections in One Cart:
Prendio allows the Requester to create a cart with Multiple Line Items and each can have a separate Department, GL Account, or Project.
When using Specific Account Tax and Freight Assignment the examples below detail how the Tax and Freight Assignment will appear in the ERP System using 2 separate scenarios.
Note: QuickBooks Desktop was used in these examples.
Line Item Receipts & Invoices Processed Together:
In the above example all 3 Line Items were processed at the same time using the same Receipt and Invoice.
With One Receipt and Invoice, the Tax and Freight Assignments displayed the Project and Department for the last Line Item in the order.
Line Item Receipts & Invoices Processed Individually:
In the above example all 3 Line Items were processed selecting each Receipt and Invoice individually.
With Individual Receipts and Invoices, the Tax and Freight Assignments displayed the correct Project and Department for each Line Item in the order.