Note - Time Table is a Prendio "Just Right" Add-On and might not be enabled for your company. For more information, contact Prendio.

Tracking time is critical for understanding how an organization is leveraging its most valuable resource, its people. Prendio Time Table is a lightweight feature that allows you to record how much time each user has spent on specific projects. When enabled, Time Table appears in the lower portion of the user's Dashboard.

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Enable Time Table
The following must be completed to enable Time Table.

  • Company Admin "Enable Time Table" to make the feature available to users. (see above)
  • Each user is enabled for Time Table in User Setup (Company Admin)
  • Each project must be enabled for Time Table and has users selected for recording time in that project (Accounts Payable role)


Enable Users
As the Administrator, enroll each user in Time Table. Once added, the user will have Time Table visible on their Dashboard and receive reminders requesting time entry.


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Enable Projects and Assign Users
As the Accounts Payable Role, enable each Project to be available for Time Table. Select the users to contribute time for the project.


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Edit Time
As the Administrator, you can edit time records submitted by users. Once submitted, users cannot edit their own time. Select the User and the Period to edit time.

Hours vs Percentage
You have the option to track time by # of hours or % of a week. If % of week is chosen, the user must account for their entire week (100%) before they can submit. If tracking by # of hours, any amount can be entered and submitted. Optionally, you can make available to the user an Admin Project for administrative time e.g. vacation, sick-days, company meetings, conferences.


Calendar
Time is captured per week in Time Table. Each week appears in the user's Time Table, making it available for time entry. The weeks available for each year must be added to the Calendar by the administrator with the "Add Weeks" button. 52 weeks will be added to the list below.


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Your company might prefer to account for time by the month period, assigning each week to a specific month. To support this, the calendar feature allows you to assign each calendar week to monthly accounting period. For example, if there are 5 weeks in a specific month, you might choose to assign the first or last week to the prior or next month. 

Note - Accounting periods edited after time has been entered will be reported per the original settings.


Report
Select the month to view and export a listing of all users, their departments and the amount of time that they spent in each project.


 

Entering Time
In the Time Table their Dashboard, the user simply selects the projects in which they have spent time during that week or the prior week and provides the number of hours or the percent of effort spent. The user then clicks Submit…done. If % of week is chosen, the user must account for their entire week (100%) before they can submit. If tracking by # of hours, any amount can be entered and submitted. Time Table displays the prior few weeks for reference.


Approving Time
At this time, there is included no ability for management to approve time before it is available for reporting. Because the Administrator role can edit time post-submission, an off-line approval process is available.


Reminders
By way of your email and Dashboard, users are gently reminded to enter time for the prior week. When a user becomes past due, the user and Administrator(s) are notified by email.